The list of eligible students should be secured by the chapter advisor after each curricular grading period. Be sure to contact your Registrar for their preferred timeline and data request method (via email, online form, formal meeting, etc). It may be possible for the Registrar to set up a program that you can run yourself.
Request an excel document of all eligible students: full name and email address. Add permanent address if planning to send a letter or postcard home. Alpha Lambda Delta is an interdisciplinary honor society, so be sure you are asking for all first-year students across all majors.
An overview of the ALD Bylaws related to membership eligibility:
Only credit hours that count toward a bachelor’s degree can be used to determine Alpha Lambda Delta eligibility. Advanced placement and other credits earned prior to high school graduation are not counted in determining Alpha Lambda Delta eligibility.
The student must be registered in a course of study leading to a bachelor’s degree for an amount of work equal to a full load as defined by the student’s institution.
Achieved a minimum of 3.5 GPA
The minimum academic average required for membership is a grade exactly half-way between grades A and B, or the equivalent thereof, and is not subject to reduction by an individual chapter. If you are obtaining the list after the first full year, the cumulative average of the total hours earned must be considered.
Transfer students who attained eligibility for membership in an institution in which there is an ALD chapter may be initiated during their first year of residence upon certification by their previous institution (verification on their transcript). Transfer students from institutions that do not have an ALD chapter must have the required grade point average on the courses taken during the first full curricular period in the institutions to which they transfer.
Because each institution is different, exceptions may be made. Questions of interpretation or adjustments pertaining to eligibility should be referred to the National Office.
Sometimes questions related to FERPA come up. FERPA (otherwise known as the Family Educational Rights and Privacy Act, or the Buckley Amendment) is a federal law that protects the privacy of personally identifiable information contained in a student's educational record. Registrars may tell you they are not allowed to release the information you are requesting because it is protected, but you can assure them of the following:
You are not asking for the actual student grade itself, or any other educational record. You are only asking for the students who achieved a 3.5 or higher GPA.
The information requested (including email address) is considered Directory Information, and therefore is information that may be disclosed without prior consent.
National Alpha Lambda Delta will never share personal or identifying information about its members, officers, or prospective members with any third party.
National Alpha Lambda Delta will never send unsolicited e-mails to any individual.
Timing of Request
It is advisable to ask for the list as early as possible, soon after grades are reported on the official transcripts. For fall grades, this is typically the first week of January.